Course Scheduling Calendar
The Course Scheduling Calendar provides important dates/steps for course scheduling. This is primarily used by the College Course Schedulers for the creation of yearly academic course offerings.
- Spring 2025
- Summer 2025
- Fall 2025
- Interim 25-26
- Spring 2026
- Summer 2026
- Fall 2026
- Interim 26-27
- Spring 2027
- Summer 2027
- Fall 2027
Spring 2025 1/13/2025-5/09/2025
Step 1: INITIAL SCHEDULE
Communication from Academic Affairs Leadership Team/BOM Team to open scheduling process and identify guidelines for term
2/1/2024
Term Opened/Schedule rolled by Office of the Registrar. Dean's Office (BOM) sends schedule template to Academic Units with deadline for return to Dean's Office
2/5/2024 - 2/09/2024
Dean gives approved Course Offerings to the College Schedulers for processing
4/12/2024
First data pull by Office of the Registrar; Provost鈥檚 Office and Enrollment Management Review and Feedback to Deans
Dean responds to Provost鈥檚 Office/EM Feedback; Dean coordinates with Unit Leaders/BOM to make changes, as needed
06/17/2024 - 07/05/2024
25Live Schedule Load/Classroom assignment (allow 2 weeks)
7/08/2024 - 7/19/2024
Step 2: COLLEGE SCHEDULE ADJUSTMENTS
Unit leaders review schedule with classrooms; Minor adjustments processed by BOM
7/22/2024 - 8/30/2024
Second data pull by Office of the Registrar; Second Provost's Office/Enrollment Management Review
9/3/2024
Class Schedule on URSA
Minor adjustments processed by BOM; Major adjustments approved by Dean in OnBase then processed by BOM
9/11/2024 - 11/10/2024
Step 3: OFFICE OF THE REGISTRAR ADJUSTMENTS ONLY
Student Registration begins
11/11/2024
Adjustments approved by Dean in OnBase then processed by Office of the Registrar. Major adjustments for emergencies only. [Workflow ends with Office of the Registrar.]
11/11/2024 - 5/9/2025
Classes begin
1/13/2025
Final Exam assignment run
1/27/2025 - 1/31/2025
Summer 2025 5/19/2025-8/10/2025
Step 1: INITIAL SCHEDULE
Communication from Academic Affairs Leadership Team/BOM Team to open scheduling process and identify guidelines for term
9/18/2024
Term Opened/Schedule rolled by Office of the Registrar. Dean's Office (BOM) sends schedule template to Academic Units with deadline for return to Dean's Office
9/23/2024 (no roll)
Dean gives approved Course Offerings to the College Schedulers for processing
10/03/2024
First data pull by Office of the Registrar; Provost鈥檚 Office and Enrollment Management Review and Feedback to Deans
Dean responds to Provost鈥檚 Office/EM Feedback; Dean coordinates with Unit Leaders/BOM to make changes, as needed
11/04/2024 - 11/22/2024
25Live Schedule Load/Classroom assignment (allow 2 weeks)
11/25/2024 - 12/06/2024
Step 2: COLLEGE SCHEDULE ADJUSTMENTS
Unit leaders review schedule with classrooms; Minor adjustments processed by BOM
12/09/2024 - 2/24/2025
Second data pull by Office of the Registrar; Second Provost's Office/Enrollment Management Review
2/17/2025
Class Schedule on URSA
Minor adjustments processed by BOM; Major adjustments approved by Dean in OnBase then processed by BOM
2/25/2025 - 4/06/2025
Step 3: OFFICE OF THE REGISTRAR ADJUSTMENTS ONLY
Student Registration begins
4/07/2025
Adjustments approved by Dean in OnBase then processed by Office of the Registrar. Major adjustments for emergencies only. [Workflow ends with Office of the Registrar.]
4/7/2025 - 8/08/2025
Classes begin
5/19/2025
Final Exam assignment run
N/A
Fall 2025 8/25/2025-12/14/2025
Step 1: INITIAL SCHEDULE
Term Opened/Course Schedule rolled by Office of the Registrar.
9/16/2024 - 9/20/2024
College Academic Schedulers send rolled course schedule to College Dean/Unit Leaders; Unit Leaders communicate proposed changes back to Academic Schedulers
October/November
Degree Planner Demand Report pulled to determine student needs for Schedule; information distributed to College Deans/Unit Leaders.
11/25/24 鈥� 12/13/24
College Deans coordinate with Unit Leaders/Academic Schedulers to make schedule changes (input proposed schedule)
Provost audit of course schedule to ensure student course needs are met.
1/27/25 - 2/7/25
Step 2: COLLEGE SCHEDULE ADJUSTMENTS
Deans/Unit Leaders/Academic Schedulers revise schedule based on Provost audit, if needed
2/03/25 - 2/07/25
25Live Schedule Load/Classroom assignment (allow 2 weeks)
2/10/25 鈥� 2/21/25
Unit leaders review schedule with classrooms; Adjustments processed by Academic Schedulers
2/17/25 - 2/24/25
Class Schedule on URSA
Minor adjustments processed by Academic Schedulers; Major adjustments must be approved by Dean in OnBase then processed by Academic Schedulers
2/25/2025 - 4/06/2025
Step 3: OFFICE OF THE REGISTRAR ADJUSTMENTS ONLY
Student Registration begins
4/07/2025
Adjustments must be approved by Dean in OnBase then processed by Academic Schedulers/Office of the Registrar. Major adjustments for emergencies only. [Workflow ends with Office of the Registrar.]
4/7/2025 - 12/12/2025
Final Exam assignment run
7/28/25-8/1/25
Classes Begin
8/25/25
Interim 25-26 12/15/2025 - 1/11/2026
Step 1: INITIAL SCHEDULE
Term Opened/Course Schedule rolled by Office of the Registrar.
3/10/2025 (no roll)
College Academic Schedulers send rolled course schedule to College Dean/Unit Leaders; Unit Leaders communicate proposed changes back to Academic Schedulers
n/a
Degree Planner Demand Report pulled to determine student needs for Schedule; information distributed to College Deans/Unit Leaders.
n/a
College Deans coordinate with Unit Leaders/Academic Schedulers to make schedule changes (input proposed schedule)
Provost audit of course schedule to ensure student course needs are met.
6/30/25 - 7/11/25
Step 2: COLLEGE SCHEDULE ADJUSTMENTS
Deans/Unit Leaders/Academic Schedulers revise schedule based on Provost audit, if needed
n/a
25Live Schedule Load/Classroom assignment (allow 2 weeks)
n/a
Class Schedule on URSA
Minor adjustments processed by Academic Schedulers; Major adjustments must be approved by Dean in OnBase then processed by Academic Schedulers
9/09/2025 - 10/05/2025
Step 3: OFFICE OF THE REGISTRAR ADJUSTMENTS ONLY
Student Registration begins
10/06/2025
Adjustments must be approved by Dean in OnBase then processed by Academic Schedulers/Office of the Registrar. Major adjustments for emergencies only. [Workflow ends with Office of the Registrar.]
10/06/2025 - 1/09/2026
Final Exam Assignment Run
n/a
Classes begin
12/15/2025
Spring 2026 1/12/2026- 5/10/2026
Step 1: INITIAL SCHEDULE
Term Opened/Course Schedule rolled by Office of the Registrar.
2/10/25-2/14/25
College Academic Schedulers send rolled course schedule to College Dean/Unit Leaders; Unit Leaders communicate proposed changes back to Academic Schedulers
February/March
Degree Planner Demand Report pulled to determine student needs for Schedule; information distributed to College Deans/Unit Leaders.
4/28/25 - 5/16/25
College Deans coordinate with Unit Leaders/Academic Schedulers to make schedule changes (input proposed schedule)
Provost audit of course schedule to ensure student course needs are met.
6/30/2025 - 7/11/2025
Step 2: COLLEGE SCHEDULE ADJUSTMENTS
Deans/Unit Leaders/Academic Schedulers revise schedule based on Provost audit, if needed
7/7/25 - 7/11/25
25Live Schedule Load/Classroom assignment (allow 2 weeks)
07/14/25 - 07/25/25
Unit leaders review schedule with classrooms; Adjustments processed by Academic Schedulers
7/26/25 - 9/8/25
Class Schedule on URSA
Minor adjustments processed by Academic Schedulers; Major adjustments must be approved by Dean in OnBase then processed by Academic Schedulers
9/9/25 - 11/9/25
Step 3: OFFICE OF THE REGISTRAR ADJUSTMENTS ONLY
Student Registration begins
11/10/2025
Adjustments must be approved by Dean in OnBase then processed by Academic Schedulers/Office of the Registrar. Major adjustments for emergencies only. [Workflow ends with Office of the Registrar.]
11/10/2025 - 5/08/2026
Final Exam assignment run
12/15/25-12/19/25
Classes begin
1/12/2026
Summer 2026 5/18/2026- 8/9/2026
Step 1: INITIAL SCHEDULE
Term Opened/Course Schedule rolled by Office of the Registrar.
9/22/25 (no roll)
College Academic Schedulers send rolled course schedule to College Dean/Unit Leaders; Unit Leaders communicate proposed changes back to Academic Schedulers
October/November
Degree Planner Demand Report pulled to determine student needs for Schedule; information distributed to College Deans/Unit Leaders.
n/a
College Deans coordinate with Unit Leaders/Academic Schedulers to make schedule changes (input proposed schedule)
Provost audit of course schedule to ensure student course needs are met.
n/a
Step 2: COLLEGE SCHEDULE ADJUSTMENTS
Deans/Unit Leaders/Academic Schedulers revise schedule based on Provost audit, if needed
n/a
25Live Schedule Load/Classroom assignment (allow 2 weeks)
11/24/25 - 12/5/25
Unit leaders review schedule with classrooms; Adjustments processed by Academic Schedulers
12/6/25 - 2/23/26
Class Schedule on URSA
Minor adjustments processed by Academic Schedulers; Major adjustments must be approved by Dean in OnBase then processed by Academic Schedulers
2/24/26-4/5/26
Step 3: OFFICE OF THE REGISTRAR ADJUSTMENTS ONLY
Student Registration begins
4/6/2026
Adjustments must be approved by Dean in OnBase then processed by Academic Schedulers/Office of the Registrar. Major adjustments for emergencies only. [Workflow ends with Office of the Registrar.]
4/6/26-8/7/26
Final Exam assignment run
n/a
Classes begin
5/18/2026
Fall 2026 8/24/2026- 12/13/2026
Step 1: INITIAL SCHEDULE
Term Opened/Course Schedule rolled by Office of the Registrar.
9/15/25-9/19/25
College Academic Schedulers send rolled course schedule to College Dean/Unit Leaders; Unit Leaders communicate proposed changes back to Academic Schedulers
October/November
Degree Planner Demand Report pulled to determine student needs for Schedule; information distributed to College Deans/Unit Leaders.
11/24/25-12/12/25
College Deans coordinate with Unit Leaders/Academic Schedulers to make schedule changes (input proposed schedule)
Provost audit of course schedule to ensure student course needs are met.
1/26/26-2/6/26
Step 2: COLLEGE SCHEDULE ADJUSTMENTS
Deans/Unit Leaders/Academic Schedulers revise schedule based on Provost audit, if needed
2/2/26-2/6/26
25Live Schedule Load/Classroom assignment (allow 2 weeks)
2/9/26-2/20/26
Unit leaders review schedule with classrooms; Adjustments processed by Academic Schedulers
2/16/26-2/23/26
Class Schedule on URSA
Minor adjustments processed by Academic Schedulers; Major adjustments must be approved by Dean in OnBase then processed by Academic Schedulers
2/24/26-4/5/26
Step 3: OFFICE OF THE REGISTRAR ADJUSTMENTS ONLY
Student Registration begins
4/6/2026
Adjustments must be approved by Dean in OnBase then processed by Academic Schedulers/Office of the Registrar. Major adjustments for emergencies only. [Workflow ends with Office of the Registrar.]
4/6/26-12/11/26
Final Exam assignment run
7/27/26-7/31/26
Classes begin
8/24/2026
Interim 26-27 12/14/2026- 1/10/2027
Step 1: INITIAL SCHEDULE
Term Opened/Course Schedule rolled by Office of the Registrar.
3/9/26 (no roll)
College Academic Schedulers send rolled course schedule to College Dean/Unit Leaders; Unit Leaders communicate proposed changes back to Academic Schedulers
n/a
Degree Planner Demand Report pulled to determine student needs for Schedule; information distributed to College Deans/Unit Leaders.
n/a
College Deans coordinate with Unit Leaders/Academic Schedulers to make schedule changes (input proposed schedule)
Provost audit of course schedule to ensure student course needs are met.
n/a
Step 2: COLLEGE SCHEDULE ADJUSTMENTS
Deans/Unit Leaders/Academic Schedulers revise schedule based on Provost audit, if needed
n/a
25Live Schedule Load/Classroom assignment (allow 2 weeks)
n/a
Unit leaders review schedule with classrooms; Adjustments processed by Academic Schedulers
8/24/26 - 9/7/26
Class Schedule on URSA
Minor adjustments processed by Academic Schedulers; Major adjustments must be approved by Dean in OnBase then processed by Academic Schedulers
9/8/26-10/4/26
Step 3: OFFICE OF THE REGISTRAR ADJUSTMENTS ONLY
Student Registration begins
10/5/2026
Adjustments must be approved by Dean in OnBase then processed by Academic Schedulers/Office of the Registrar. Major adjustments for emergencies only. [Workflow ends with Office of the Registrar.]
10/5/26-1/8/27
Final Exam assignment run
n/a
Classes begin
12/14/2026
Spring 2027 1/11/2027- 5/9/2027
Step 1: INITIAL SCHEDULE
Term Opened/Course Schedule rolled by Office of the Registrar.
2/9/26-2/13/26
College Academic Schedulers send rolled course schedule to College Dean/Unit Leaders; Unit Leaders communicate proposed changes back to Academic Schedulers
February/March
Degree Planner Demand Report pulled to determine student needs for Schedule; information distributed to College Deans/Unit Leaders.
4/27/26 - 5/15/26
College Deans coordinate with Unit Leaders/Academic Schedulers to make schedule changes (input proposed schedule)
Provost audit of course schedule to ensure student course needs are met.
6/29/26 - 7/10/26
Step 2: COLLEGE SCHEDULE ADJUSTMENTS
Deans/Unit Leaders/Academic Schedulers revise schedule based on Provost audit, if needed
7/6/26 - 7/10/26
25Live Schedule Load/Classroom assignment (allow 2 weeks)
7/13/26 - 7/24/26
Unit leaders review schedule with classrooms; Adjustments processed by Academic Schedulers
7/25/26 - 9/7/26
Class Schedule on URSA
Minor adjustments processed by Academic Schedulers; Major adjustments must be approved by Dean in OnBase then processed by Academic Schedulers
9/8/26-11/8/26
Step 3: OFFICE OF THE REGISTRAR ADJUSTMENTS ONLY
Student Registration begins
11/9/2026
Adjustments must be approved by Dean in OnBase then processed by Academic Schedulers/Office of the Registrar. Major adjustments for emergencies only. [Workflow ends with Office of the Registrar.]
11/9/26-5/7/27
Final Exam assignment run
12/14/26-12/18/26
Classes begin
1/11/2027
Summer 2027 8/17/2027- 8/8/2027
Step 1: INITIAL SCHEDULE
Term Opened/Course Schedule rolled by Office of the Registrar.
9/21/2026 (no roll)
College Academic Schedulers send rolled course schedule to College Dean/Unit Leaders; Unit Leaders communicate proposed changes back to Academic Schedulers
October/November
Degree Planner Demand Report pulled to determine student needs for Schedule; information distributed to College Deans/Unit Leaders.
n/a
College Deans coordinate with Unit Leaders/Academic Schedulers to make schedule changes (input proposed schedule)
Provost audit of course schedule to ensure student course needs are met.
n/a
Step 2: COLLEGE SCHEDULE ADJUSTMENTS
Deans/Unit Leaders/Academic Schedulers revise schedule based on Provost audit, if needed
n/a
25Live Schedule Load/Classroom assignment (allow 2 weeks)
11/23/26 - 12/4/26
Unit leaders review schedule with classrooms; Adjustments processed by Academic Schedulers
12/5/26 - 2/22/27
Class Schedule on URSA
Minor adjustments processed by Academic Schedulers; Major adjustments must be approved by Dean in OnBase then processed by Academic Schedulers
2/23/27-4/4/27
Step 3: OFFICE OF THE REGISTRAR ADJUSTMENTS ONLY
Student Registration begins
4/5/2027
Adjustments must be approved by Dean in OnBase then processed by Academic Schedulers/Office of the Registrar. Major adjustments for emergencies only. [Workflow ends with Office of the Registrar.]
4/5/27-8/6/27
Final Exam assignment run
n/a
Classes begin
5/17/2027
Fall 2027 8/23/2027- 12/12/2027
Step 1: INITIAL SCHEDULE
Term Opened/Course Schedule rolled by Office of the Registrar.
9/14/26-9/18/26
College Academic Schedulers send rolled course schedule to College Dean/Unit Leaders; Unit Leaders communicate proposed changes back to Academic Schedulers
October/November
Degree Planner Demand Report pulled to determine student needs for Schedule; information distributed to College Deans/Unit Leaders.
11/23/26-12/11/26
College Deans coordinate with Unit Leaders/Academic Schedulers to make schedule changes (input proposed schedule)
Provost audit of course schedule to ensure student course needs are met.
1/25/27-2/5/27
Step 2: COLLEGE SCHEDULE ADJUSTMENTS
Deans/Unit Leaders/Academic Schedulers revise schedule based on Provost audit, if needed
2/1/27-2/5/27
25Live Schedule Load/Classroom assignment (allow 2 weeks)
2/8/27-2/19/27
Unit leaders review schedule with classrooms; Adjustments processed by Academic Schedulers
2/15/27-2/22/27
Class Schedule on URSA
Minor adjustments processed by Academic Schedulers; Major adjustments must be approved by Dean in OnBase then processed by Academic Schedulers
2/23/27-4/4/27
Step 3: OFFICE OF THE REGISTRAR ADJUSTMENTS ONLY
Student Registration begins
4/5/2027
Adjustments must be approved by Dean in OnBase then processed by Academic Schedulers/Office of the Registrar. Major adjustments for emergencies only. [Workflow ends with Office of the Registrar.]
4/5/27-12/10/27
Final Exam assignment run
7/26/27-7/30/27
Classes begin
8/23/2027
Notes:
Major Changes: Adding/Canceling Course; Modality Change; Times/Days Change
- DURING STEP 2: Class Schedule on URSA: Communications within OnBase Workflow to Academic Schedulers
- DURING STEP 3: Registration Begins: Communications within OnBase Workflow to Academic Schedulers and Office of the Registrar
Minor Changes: Room Change; Instructor Change
- DURING STEP 2: Class Schedule on URSA: Communications outside OnBase Workflow to Academic Schedulers
- DURING STEP 3: Registration Begins: Communications within Department to Academic Schedulers
Routing
Routing: Unit Leader, Dean/Associate Dean, Scheduler, Office of the Registrar (when required)
In OnBase routing process, 1-week turnaround is reasonable.
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